Meeting Matters – A Guide To Choosing The Best Meeting Rooms For Hire

    Australia is known for many things including its dynamic and entrepreneurial business culture. If you are part of the business scene in Australia, you have almost certainly needed to hold a meeting at one time or another. While your office may have permanent spaces designated for facilitating meetings, freelance and flexible workers must rent such spaces when needed. 

    If you fall into this category, then you have almost certainly experienced the confusion of knowing which meeting rooms for rent are best for your business. With many options, it can be difficult to separate premium quality from poor quality. To assist you in your search, here are some best practices to follow. 

    Let’s look a little more closely at some of the things to look out for when looking for the best meeting rooms for hire. 

    Reasonable Rates

     Since the market for meeting rooms is a competitive one, you do not need to break the bank to receive the best. Even premium providers of meeting rooms offer pay per use rentals. Best of all, the pay per use structure of these rates can help you avoid wasting money on renting out space on a more permanent basis. These are affordable even on the limited budgets of startups and freelance workers who need to keep cost minimisation in mind.

    High-Quality Fit-Out 

    You also need to look for a meeting room rental provider who can ensure that each meeting room is outfitted with up-to-date and well-maintained AV equipment. This includes video conferencing facilities as well as secure and reliable high-speed internet connections. This will assist you in keeping your meeting running according to schedule and without embarrassment caused by any technical delays. 

    It should go without saying that having high-quality and properly maintained furniture and furnishings in your meeting room can go a long way towards making a positive impression on meeting participants. Make sure that your meetings provide your business with the sense of gravitas that you deserve by choosing a service guaranteeing a high-quality fit-out. 

    Multiple Room Types For All Occasions 

    Even if your meeting room is of the highest quality, not every room is ideal for every occasion. For example, holding a one-on-one interview in a conference room meant for dozens of people is not the best way to conduct your affairs. The proper use of space is an effective way to establish the proper tone for your next meeting.

    To this end, premium providers of meeting room rentals offer a variety of room types. With additional choice, you will be able to find the perfect space for your next meeting. For large presentations to impress new clients and investors, you can use a boardroom-style meeting room with professional décor and respectable furniture. For semi-formal team gatherings, you will find that traditional meeting room style spaces are more effective at setting the stage for useful collaboration. Finally, for one-on-one meetings and interviews, try a private office designed for this purpose to establish a sense of familiarity and ease between participants. 

    Reliable Support

    Sometimes you need a little extra support when putting on a great meeting. Using a provider who can provide you with a receptionist to greet all your visiting attendees can ensure that your meeting starts off on the best foot. If appropriate, you should also be able to take advantage of a catering service to keep your attendees well-nourished and alert to focus and take in your message.

    Meeting Success

    Choosing the right room for your next business meeting can mean the difference between the success and failure of that meeting. Use the points outlined here to make an informed choice and pick the best meeting room to make your next meeting a great one.


    • Tom La Vecchia

      Founder of New Theory & X Factor Media

      Founder and Publisher of New Theory Magazine and Podcast. Serial Entrepreneur who loves wine, cigars and anything that allows to people to connect and share experiences.

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